Registration is an important procedural part of the academic system which ensure the willingness of the student to continue in the course of the study in the institute. No credit is given to the student who attendts a course without a formal registration. The name of the registered student only appears on the roll list of the courses registered.
Pre-registration for each semester will be done according to a specified schedule prior to the end of the previous semester and paying the requisre tuition fee to the institute.
In absentia registration will be allowed only in rare cases at the discretion of dean (Academic Programme). In case of illness or absence during registration, the student should intimate the same to the Dean (Academic programme). Each student will be given a Registration Record which will be an offcial record of courses registered. Add, Drop, Withdrawl and Audit will be marked on this sheet itself by the Academic Section. The registration Record should be retained by the student until he/she gets the Semester Grade card for the Corresponding semester.
The following credits are required to be earned for the registration in the next semester for B Tech batches:
2. Advice on Courses
At the time of completing the registration Form, each student should consult his/her HOD concerned to finalize the academic programme, keeping in view minimum/maximum numbers of total and lecture credits, past performance, backlog of courses, SGPA/CGPA, workload and student’s interest. Special provisions exist for academically weak students.
3. Credits requirments for Registration
A student must register for aminimum of 15 credits and a maximum of 30 credits in a semester wherein theory credits registered by a student should not be less than 9 credits.
There is a minimum number of student registration to run an elective course and will be decided by the department concerned from time to time.
4. Late Registration
For those students who were not on campus during the period of registration in the previous semester, registration procedure will be completed on a later date with permission of the Dean, Academic.
For reasons beyond his/her control, if a student is not able to register or send an authorized representative with a medical certificate, he/she may apply to the Dean (Academic) for late registration. The Dean will consider and may approve late registration in genuine cases on payment of an extra fee of Rs 500/-.Late registration is allowed until one week after the start of the semester. The attendance requirements of 75 % will not be relaxed in late registration cases and same will be counted from the date of start of the class.
5. Addition, Deletion, Audit and Withdrawal from courses
Add and Drop: A student has the option to add or delete courses from his/her registration during the first week of the semester.
Audit: a student may also apply for changing a credit course to an audit one within one week of the end of the first class test.
Withdrawal: A student who wants to withdraw from a course should apply on a prescribed form within one week of the end of the first class test. A withdrawal grade (W) will be awarded in such cases.
6. Attendance Criteria Requirement
All students must attend every lecture, tutorial and practical class. The Institute desires 100% attendance with a provision for consideration for absence on account of late registration, sickness or other such contingencies. The attendance requirement of 75% of the scheduled classes in course is needed for appearing in the examination.
A student with less than 75% attendance in a course during a semester will be awarded ‘W’ grade in that course irrespective of his/her performance in the tests. The Course Coordinator, while awarding the grades, will take into account the consolidated attendance record for the whole semester.
In order to maintain the attendance record of a particular course, a roll call will be taken in every scheduled lecture, tutorial and practical class.
For the purpose of attendance, every scheduled practical class will count as one unit irrespective of the number of contact hours.
The Course Coordinator will consolidate the attendance record for the course from the beginning of the semester till the end of the semester. The teacher offering the course shall notify the students having less than 75% attendance with an intimation of the same to the concerned Head of the Department and Dean (Academic) / Deputy Registrar(Academics).
Every faculty offering a course will take attendance till three calendar days before the last instruction day in the semester. The percentage of attendance, calculated up to this instruction day, will be indicated in a code number/letter as follows:
Attendance rounded to
95% and above
85% to 94%
75% to 84%
A student who has attendance code letter L will not be allowed to sit for end semester examination in the course in which the shortfall exists.
7. Absence during the Semester
A student must inform the Dean(Academics) immediately of any instance of continuous absence from classes.
A student who is absent due to illness or any other emergency,upto a maximum of two weeks, should approach the Course Coordinator for make-up in quizzes, assignments and laboratory work.
A student who has been absent from a class test due to illness should approach the course Coordinator for a make-up test on return to class. This request should be supported with a Medical Certificate from the Institute Medical Officer. A Certificate issued by a registered medical practitioner will also be acceptable in those cases where a student is normally residing off-campus, in such cases the registration number of medical practitioner should explicitly appear in the medical certificate. Prior to approaching the Course Coordinator, the student must file a copy of the medical certificate with the Academic Section.
In case of absence on Medical grounds or other special circumstances, before or during the end semester examination, the student can apply for I-grade. 75% attendance in a course is necessary for being eligible for request of I-grade in that course. An application requesting an I-Grade should be made at the earliest, but not later than the last day of the end semester examination. This application should be made to the concerned head of department, depending on the merits of the case in discussions with concerned course coordinator, will refer the matter to Dean (Academic). The student should, subsequently, complete all course requirements according to prescribed schedule.
In special situations arising due to student’s inability to be present at the institute during the stipulated period, the period for convocation I grade can be extended to the beginning of the next semester. Approval for this extension is granted by Dean (Academic), on the recommendations of the concerned Head of department of the student, the Course Coordinator(s), and the Chief Warden in case of a boarder. A request to this effect should be included in the application for I-grade.
In case the period of absence on Medical grounds is more than 20 working days during the semester, a student may apply for withdrawal from the semester i.e. withdrawal from all courses registered in that semester. Such applications must be made as early as possible and latest before the start of the end semester examinations. No application for semester withdrawal will be considered after the end semester exams have commenced. Each application for semester withdrawal will be examined by the Dean (Academic) and depending on the merit of the case, an appropriate recommendations will be made. Partial withdrawal from courses registered in a semester is not allowed.
If a student is continuously absent from the institute for more than four weeks without notifying the Dean (Academic) , his/her name will be removed from the Institute rolls.
8. Academic Performance Monitoring
The academic performance of students is monitored at the end of each semester by the Dean (Academic) and students failing short of prescribed minimum requirements will be informed accordingly and subsequent monitoring will be followed.The termination of the registration of the students with unsatisfactory performance will be referred to the Senate. The Senate would then appropriately make the final decisions on merit of each case.
9. Measures for helping SC/ST students (as per Senate decision in its 9th meeting)
A number of measures exist for helping students belonging to SC/ST categories. A senior staff member is appointed as Advisor to SC/ST students to advise them on academic and non-academic matters may be approached for obtaining assistance.
10. Change of Branch (Degree Programme)
A student admitted to a particular discipline of BTech will normally continue in that discipline till completion of the degree.
The provision of change of discipline of study of a student should be made after the completion of first two semesters (1st year) provided vacancies/vacancy exist(s) in discipline(s).
The filling of vacancies for change of discipline should be done category wise (General, SC, ST or any other category notified by the Ministry of Human Resource Development, Govt.ofIndia, New Delhi).
A student is eligible to apply for change of discipline at the end of first year(after 2nd semester) only, provided he/she satisfies the following criteria:
CGPA for General category students : greater than or equal to 7.50
CGPA for SC/ST category students: greater than or equal to 6.50
Earned credits at the end of 1st year must be equal to the credits prescribed in the scheme of first and second semester (1st year) of their studies.
Any credits earned through contact course, shall not be considered for discipline change.
The change of discipline will be permitted strictly in order of merit as determined by the CGPA at the end of the first year subject to the limitation that(a) the actual number of students in the 3rd semester in the branch to which transfer is to be made, should not exceed the sanctioned strength and (b) maximum 10% registered students in 3rd semester of the discipline from which transfer is sought, will be allowed the change of discipline.
Application for a change of discipline must be made by intending eligible students in the prescribed form for this purpose. The Deputy Registrar (Academics) will call for application and the completed application forms must be submitted to him by the last date specified in the notification.
The alteration of choices will not be permitted after the last date.
Change of discipline shall be made strictly on the basis of inter-se-merit of the applicants, based on CGPA. Ties will be broken by JEE(main) rank of applicants.
11. Special Requirement for Degree
The students entering in the Institute are required to undergo the following non-credit mandatory requirements towards completion of their degree:-
NSO (National Sports Organization)
NCC (National Cadets Corps)
NSS (National Service Scheme)
All students are required to enroll for either one of NCC, NSO or NSS activity in their first year.
On completion of 100 hours, student is awarded “Satisfactory” grade.
Further, this 100 hours requirement over a period of one year is broken into 50 hours requirement per semester.
The student is registered in NCC-1/NSO-1/NSS-1 level in the 1st Semester and on obtaining “Satisfactory” grades he/ she is allowed to registered in NCC-2/NSO-2/NSS-2 in the 2nd Semester.
Unless a student obtains “Satisfactory” grade in both 1st and 2nd semesters he/she does not complete the non-credit (NC) requirement of NCC, NSO, NSS.
This requirement should be completed in one year. If, however, a student is not able to complete this requirement in the first year, he/she must complete it by the end of the 2nd year (4th semester), otherwise he/she will not be allowed to register for any course until he/she completes this mandatory requirement.
Every student is required to observe disciplined and decorous behavior both inside and outside the institute campus and not to indulge in any activity, which will tend to bring down the prestige of this institute.
Any act of indiscipline of a student reported to the Dean (Student welfare) will be referred to the Institute Discipline and welfare Committee constituted by the Senate, which will enquire into the charges and recommend suitable punishment if the charges are substantiated.
Every student shall have to undertake 2-credits of discipline for award of BTech degree. The student shall be continuously evaluated for discipline during his/her entire period of enrolment.
13. Requirement of minimum credits to be earned for registration in higher semesters (as per Senate decision in its 13th meeting)
A student is required to earn a minimum 30 credits for registration in the 3rd semester, 60 credits for registration in 5th semester and minimum 90 credits for registration in 7th semester with a condition that he/she to pass the degree within six years.
For 2012 Batch onwards: A student is required to earn a minimum 25 credits for registration in the 3rd semester, 50 credits for registration in 5th semester and minimum 75 credits for registration in 7th semester.
14. Requirements to be fulfilled for B Tech Degree
A student would be eligible to obtain B Tech (Four Year) Degree, if he/she
Earns prescribed number of credits in all
Obtains a minimum Cumulative Grade Point Average (CGPA) of 5.0
Fulfills the requirements of all courses under different categories as prescribed in the syllabi
Completes the prescribed practical training satisfactorily
Fulfills the requirement of attending NCC/NSS/NSO activities in their first year or at best by the end of second year (fourth semester) satisfactorily
Must have Earned pass grade in the discipline courses.
Maximum duration of degree course is 6 years. However addational extensiton of one semester may be allowed by the chairman BOAC on the recommendations of the Head of the concerned department.
15. Slow Pace Scheme
Identification of students:
After the completion of 1st year the students who failed to clear 60% of total 1st year credits.
If the student after repetition of 1st year courses failed to clear 60 % of credits again at the end of 2nd year of their study at NITJ, they have to join the slow pace program.
Courses to be offered per semester to slow pace programmes students:
Maximum 4 no of theory coerces or min 3 No of theory courses can be allowed to register in a semester.
Maximum 4 No of practical courses can be allowed to register in a semester.
Total registered credits per semester should not be more than 20.
Maximum time duration to be allowed to the students to complete the BTech degree in slow pace programmes shall be eight years from the date of admission.
Certificates (DMC & Degree)
The DMC of these types of candidates will bear the tag of “Slow Pace” and BTech certificate will be the same as that of the regular candidates.
16. Power to Modify
Notwithstanding all that has been stated above, the Senate has the right to modify any of the above regulations from time to time. For any ambiguity of clarification, the decision of the Chairman, Senate will be final.